Is Automating Your Value Analysis Tasks/Activities Worth It?

It’s our estimate that 71% of healthcare value analysis practitioners are employing spreadsheets to manage their tasks/activities of their value analysis programs, which isn’t a bad thing.  Yet, there are many disadvantages* I’m sure you have experienced, such as:

  1. Susceptible to Human Errors: Carry-over data to another week, month or year creates a potential for errors.  It is much better to have your VA data automatically populate the proper field and the right week, month or year without manual labor.
  2. Unfit for Value Analysis Practices: Spreadsheets are generally personalized by their users with a lot of shorthand only known to the user, so when a newcomer takes over they must start from scratch.  In fact, when we audit a hospital, system or IDN’s value analysis spreadsheets showing their tasks/activities they are many times challenging and sometimes impossible to read. If you automate your VA system, all your data is automatically archived in a standardized format for ease of use.
  3. Not Designed for Collaborative Work: Clinical value analysis project management is a collaborative activity, which can’t be facilitated with spreadsheets. And if you’re a multi-hospital system scattered over many cities and states, collaboration becomes mission critical.  This is not the case with cloud-based system that enables you to collaborate with all your facilities across state lines in real-time.
  4. Hard to Consolidate Data: When used for simple data entry and quick ad hoc analysis spreadsheets are ideal. However, when it’s time to consolidate hundreds of your value analysis projects and generate cross- department or cross- facility savings reports it becomes unworkable to do so with spreadsheets when an automated system does this for your automatically.
  5. Scales Poorly as Organization Grows: As your healthcare organization grows, VA data in a spreadsheet-based system get more robust; subsequently this compounds all the issues we just talked about. An automated system is scalable for any size healthcare organization and grows with you.
  6. Unsuited for Hospital Value Analysis Continuity: Generally, value analysis spreadsheets are never kept in a single repository.  Therefore, if they are lost for any reason, your clinical value analysis program records are lost forever.  On the other hand, with a central or cloud system your value analysis records are safe and sound forever.

The point we are tying to make here is that there is a time in your value analysis program’s maturity that you need to consider automating your value analysis tasks and activities. Otherwise, you will stunt the growth of your value analysis program.

 

(*) Source Denizon Team